Application Deadline: 20th July 2012

 

Duration: Mid-August 2012 - Mid-February 2013 with a view to extending/making the position permanent.

 

Job Description:

- provide administrative assistance to production and the Creative Director;

- arranging travel and accommodation;

- processing expenses/credit cards;

- post production paperwork;

- devising and maintaining admin systems, including data management and filing;

- screening telephone calls, enquiries and requests, and handling them when appropriate;

- meeting and greeting visitors at all levels of seniority;

- organising and maintaining diaries and making appointments;

- dealing with incoming email, faxes and post, sometimes corresponding on behalf of production and the Creative Director;

- taking minutes;

- carrying out background research and presenting findings;

- producing documents, briefing papers, reports and presentations;

- organising and attending meetings and ensuring the production team and/or Creative Director is well-prepared for meetings;

- liaising with contacts and other staff;

 

Experience/Skills:

- strong administrative skills with good knowledge of MS office

- experience of working in a busy office environment

- credits as production secretary desirable but not necessary

- experience in travel booking/ diary management

- organised and punctual

 

Please submit your CV to This email address is being protected from spambots. You need JavaScript enabled to view it. by close of business on Friday the 20th of July.

Interviews will be held in Glasgow on Thursday 26th/ Friday the 27th of July. Please note only shortlisted applicants will be contacted.